Mountain Lodge Trek to Machu Picchu

Expenses covered

Normally, our stated land costs include the cost of all guides, leaders, permits obtained after arrival, lodging accommodations, food and entry fees as specified, and all surface transportation associated with the planned itinerary. We do our best to avoid increasing prices after receipt of your deposit, but, rarely, factors beyond our control might require us to change our prices without prior notice, even after you have signed up.

Expenses not covered

Costs not included in the price may include: meals not indicated as included in itineraries; meals prior to arrival in starting cities; transfers, if not arriving or departing on the scheduled group flights; soft drinks, bottled water, and alcoholic beverages; medical expenses, costs of hospitalization, or evacuation from remote areas; laundry; airport departure taxes not included on your airline ticket; accommodations en route to starting cities; visas; airfares; gratuities; and insurance.

Deposit and payment schedule

$800 non-refundable deposit per person per trip or the applicable amount based on the trip and the proximity of the departure date. A second deposit of $1000 per person is due four months prior to departure, and final payment for land arrangements is due 60 days prior to departure. Airlines require full payment when tickets are issued. The deposit may be made by Visa, Master Card, American Express, or check, and the Reservation Form may be submitted via our website.

Cancelation Policy

If you must cancel before departure, money will be returned less the cancellation fees as follows:

• 60 days or more     $600 non refundable deposit
• 30-59 days               $50% of land cost
• 0-29 days                 $100% of land cost

Transfer Fees

If you want to change your tour dates, the following fees apply:

• 60 or more days prior to departure: $150 per person
• 59-30 days prior to departure: $300 per person
• 29 to 8 days prior to departure: $400 per person
• 7 to 0 days prior to departure: $600 per person

*Transfers are only valid until the end of the next year (e.g., if you cancel in 2016, you must travel on a departure date by December 2017). In addition to the transfer fee, if there is an increase in the rate of the trip, from one year to the next, you are responsible for paying the difference.

*Transfer fees are charged at the time the new departure date is confirmed. You do not have to decide at that time which future departure date you would like to join, however, your trip must be taken by December of the next year.

Insurance

We REQUIRE a valid and enforceable* insurance policy for medical expense and emergency evacuation/repatriation for the duration of the trip. Any rescue, evacuation, repatriation and/or medical costs that may be required during a program including, but not limited to, cost of aircraft, must be paid by the guest. All guests are required to provide valid proof of insurance at time of final payment of their trip.

In consideration of the normal nuances and situations regarding travel in general, we highly recommend that every traveler purchase travel insurance that covers events like baggage loss, cancellations/interruption and trip delays. We recommend Travelex Insurance, also accessible at: www.journeysinternational.com/sign_up/. For fastest service, enter your location number (22-0398) into the Quick Enrollment box and click “Go”. Or, reach them by phone at 800-228-9792.  There are significant benefits in obtaining this insurance within 21 days of your original trip deposit.

In the case that a guest abandons the trip by choice or as a consequence of medical emergency protocol (which allows the guide or resident doctor to deny further participation of a guest on a trip), we will issue no refunds on the trip cost. Alternative plans can be arranged at additional costs to the guest.

*Some insurance providers discriminate between “Standard Travel Activities” and “Adventure Travel Activities”, for enforceability of medical coverage. Guests should make sure that the insurance policy acquired includes coverage for “Adventure Travel Activities” or similar.

Airfare

We can help you secure air travel arrangements to correspond with land travel booked through Journeys International. We work with an airfare consolidator to assist in booking the flights that suit your needs. If you decide to make your own flight arrangements, you must provide Journeys International with a complete copy of your itinerary showing departure and arrival flights and times. You should plan to arrange your own air travel if you are using mileage credit or originating outside North America, but please be in touch with our office before you finalize ticketing so that we can help you to coordinate the correct arrival and departure dates and times.

Itinerary Change Fee

There will be a $40 fee for changes once an itinerary has been confirmed and approved. Additional cancellation penalties or change fees may apply as per our terms and conditions. The passenger is responsible for such fees.